Meetings

This page will contain the minutes of the BIA's last executive committee meeting, along with the agenda of the upcoming meeting a few days prior to said meeting. Meetings are held every first Thursday of the month.

The minutes of previous meetings will be available in the Archives section of the site.

The last BIA executive's monthly meeting was held on Thursday January 11th, 2007. Here were the subjects discussed:
 

Present: Mike Wilson, President Gérald Gaudreau Sylvie Otis Sylvie Leroux Patricia Marin-Carrier Marc Dufresne, Council Rep. Isabelle Boulanger Brenda Rosevear Diane Bernier, Secretary Daniel Sigouin, Resource Person

Absent:

Subjects discussed :
 

1		Opening - Agenda. - The meeting was declared open at 7:40 a.m.  Agenda: - Prop. by: Gérald G., Supp. by: Sylvie L.;  CARRIED.
2		Report of the meeting held on November 30th, 2006. - Minutes from the meeting held on November 30th, 2006.  Prop.  by: Sylvie L., Supp. by: Isabelle B.  CARRIED.
3		List of cheques issued between November 30th and December 31st, 2006 and current financial statements. - The list of cheques issued between November 30th and December 31st, 2006 for a total amount of  $2,815.26, as well as current financial statements were presented for approval.  Prop. by: Gérald G., Supp. by: Sylvie O. CARRIED.
4		Santa Claus Express. - Some members gave out ideas for the next Santa Claus Express.  Diane informed members that the Rotary Club had donated $1,000 and that CIBC did not contribute this year, the Santa Claus Express will therefore have a deficit of $404.78.  Daniel suggested to enter this deficit into the 2006 receivables in order to be reimbursed next year.  Diane said that we should have sent request letters to Caisse Populaire in Hearst and Mattice and that we should not take actual donations for granted as we can't predict when they will stop contributing and that we should ask more sponsors for next year.  Daniel S. said that we should send a letter to the CIBC demonstrating our deception and proposed that Mike and Pierre Dalcourt, from the Chamber of Commerce hand deliver said letter to Mrs. Mitron.  It was also proposed to send a personal thank you letter to all sponsors and post a thank you poster in the kiosk instead of printing an ad in Le Nord.
5		Budget 2007. - The draft budget for 2007 has been approved unanimously.  It will be submitted to the Municipality soon.  A subcommittee for the budget was formed by Mike, Marc and Gérald.
6		Correspondence. - Newsletter - BES Conference, April 13 and 14, 2007: Daniel said that more than 350 people should attend this conference and he encouraged everyone to attend.  Mike suggested that the BIA collaborate.  This item will be further discussed at the next regular meeting.  - Letter from Sylvie Gauthier (Request for donation for the 2007 Carnival): It is proposed by: Patricia M-C and Supported unanimously to donate $500.00 in BIA money to the Carnival for the ice sculpture contest.  A confirmation letter will be sent to Mrs. Gauthier. - Letter from the Municipality: A letter was received from the Municipality confirming that Marc D. was elected director representing the Municipality on the BIA Board. - Chamber of Commerce (Membership 2007): Prop. by: Patricia M-C., Supp.  by: Sylvie O.  BE IT RESOLVED THAT the BIA take up membership with the Chamber of Commerce for 2007 at the cost of $110 + GST.  CARRIED - OBIAA - Newsletter and Membership 2007: Prop.  by: Gérald G., Supp.  by: Patricia M-C.  BE IT RESOLVED THAT the BIA take up membership with the OBIAA for 2007 at the cost of $125 + GST.  CARRIED - Boréal Connexion: For information.
7		Other subjects. - Community Transport: Marc is still awaiting more info.  Nothing was final yet.  As soon as he has answers, he will contact Diane or Mike.  - Brenda mentioned that the provincial edition of the Hog Chapters will be held in Hearst in 2009.  This year the activity is held in Sudbury.   - Gérald suggested to hold the sidewalk sale all week instead of from Thursday to Saturday.  The date has not been determined yet.  This item will be further discussed during one of our next regular meetings.
8		Adjournment - The meeting was adjourned at 9:05 a.m.