Meetings

This page will contain the minutes of the BIA's last executive committee meeting, along with the agenda of the upcoming meeting a few days prior to said meeting. Meetings are held every first Thursday of the month.

The minutes of previous meetings will be available in the Archives section of the site.

The last BIA executive's monthly meeting was held on Friday April 3rd, 2003. Here are the subjects discussed:
 

Present: Mike Wilson, President Rosanne Gratton, Vice-President Lorraine Charlebois Gérald Gaudreau Daniel Lemaire, Council Rep. Louis Corbeil, Secretary Claudette Couture, Guest

Absent: Colette Fortin, Guest Estelle Mignault Manon Pelletier  Daniel Larochelle

Subjects discussed :
 

1		Opening. - Prop. by: G. Gaudreau, Supp. by: L. Charlebois. THAT the agenda be adopted as modified including the item: Quotations for flowers Downtown. ADOPTED.
2		Correspondence. - Letter to Mayor: Welcoming site North of Hwy 11.    Info.
3		Minutes of meeting held on March 6th, 2003. - Prop. by: G. Gaudreau, Supp. by: L. Charlebois.  ADOPTED.
4		Pecuniary interest. - None.
5		New members. - Prop. by: G. Gaudreau, Supp. by: L. Charlebois: THAT the BIA Executive Committee request that the Municipality appoint Mrs. Colette Fortin and Mrs. Claudette Couture as members of the Hearst BIA Executive Committee.  ADOPTED.
6		Sale of souvenirs and other items related to the Moose Festival. - Prop. by: L. Charlebois, Supp. by: R. Gratton:  THAT sale of souvenirs and other items for the Moose Festival by the BIA as stated on the attachment, be approved and that a permanent sale kiosk during the summer be established at CommunicAction at 810 George Street.  ADOPTED.
7		Development of a Welcoming Site north of Hwy 11. - The President informed members that he sent a letter to Hearst Mayor concerning this item.  Mayor has agreed that there should be a meeting with parties concerned regarding this subject.  He suggested that a meeting be scheduled upon the return of the Town Administrator (next week).
8		Storage of Christmas decorations. - Gérald Gaudreau stated that the only thing remaining to do was to hang hooks on the wall at the airport hangar.  This should be finalized during the weekend of April 12 and 13, 2003.
9		2002 Financial Statements. - The Secretary presented the 2002 Financial Statements which have been given to the accountant for auditing.  This statement shows a deficit of $1,849.51 for 2002.  This deficit can be financed by a loan with the Municipality, as it was previously agreed with them.
10		2003 Annual Meeting Theme. - The theme for this year's annual meeting will be: «The economic and tourist development; Downtown perspective».  Mr. Robert Manseau, (CMG) consultant hired by the Municipality to establish a strategic plan on economic development and Mrs. Nicole Guertin, of Destination Nord, will be the guest speakers during the annual meeting and they will make a 15 to 20 minutes presentation on this year's theme.  Subject to guest speakers availability, meeting will be held on Wednesday May 7th, 2003, at the Companion Restaurant big meeting room.
11		Quotations for flowers (and maintenance) Downtown. - Rosanne Gratton presented quotations received from la Maison Verte and Mrs. Alice Vandette.  Mrs. Vandette submitted the lowest quote.  Mrs. Vandette also offers maintenance services for the summer including daily watering, fertilizer and pruning.  Prop. by: L. Charlebois, Supp. by: R. Gratton: THAT quote from Mrs. Alice Vandette for 20 flower pots (Petunias) to be hanged on street lamps in the Downtown area, including maintenance for the summer season (June to August), at the total cost of $1,480, be accepted.  ADOPTED.