Meetings

This page will contain the minutes of the BIA's last executive committee meeting, along with the agenda of the upcoming meeting a few days prior to said meeting. Meetings are held every first Thursday of the month.

The minutes of previous meetings will be available in the Archives section of the site.

The last BIA executive's monthly meeting was held on Thursday September 13th, 2007. Here were the subjects discussed:
 

Present: Mike Wilson, President Gérald Gaudreau Sylvie Otis Isabelle Boulanger Marc Dufresne, Council Rep. Sylvie Mousseau Diane Bernier, Secretary Danny Blanchette Mr. Doug Moses (I.D.G.) - guest

Absent:  Brenda Rosevear Patricia Marin-Carrier Daniel Sigouin, Resource Person Michel Blanchette

Subjects discussed :
 

1		Opening - Agenda. - The meeting was declared open at 7:38 a.m.  Agenda: - Prop. by: Sylvie O., Supp. by: Gérald G.;  CARRIED.
2		Report of the meeting held on June 28th, 2007. - Minutes of the meeting held on June 28th, 2007.  Prop.  by: Sylvie O., Supp. by: Gérald G.  CARRIED.
3		List of cheques issued between June 1st and August 31st, 2007 and current financial statements. - The list of cheques issued between June 1st and August 31st, 2007 in the amount of $14,005.85 as well as financial statements as of August 31st, 2007 were presented for approval.  Prop. by: Gérald G., Supp. by: Sylvie O. CARRIED.
4		Summer Festival. - Diane explained the survey that was done concerning the Summer Festival.  As per the survey, merchants would like the Festival to be held in July next year, but with improvements and more activities.  It was suggested to rent a large tent that could be used if it rains.  Marc said that the Municipality is presently looking to buy such a tent.  It was also suggested to approach Nord-Aski, the Economic Development Corporation, Heritage Canada and Trillium Foundation for donations.  We will try to encourage other institutions (apart from retail businesses) to participate and organize an activity like the CIBC this year with the face painting.
5		CCEJ Calendar. - Diane reported that it would be preferable to chose dates today for the next Midnight Magic and Summer Festival if we wish to place an ad in the CCEJ calendar.  After discussion, it was decided that Midnight Magic would be held on December 5, 2008 and that the Summer Festival would be held in July.
6		CINN Radio. -  A request for donation in the amount of $500 towards the Lotto-épicerie was received from CINN Radio.  Request was accepted unanimously.  For the Bingo ball, since Mike was not available, Diane and Thérèse decided to accept again this year for the amount of $60.  Members would like that the ball be announced as a donation from Centre-Ville Hearst Downtown instead of Hearst BIA.  Concerning the Radiothon, members think that it is the responsibility of each merchant to give a donation and not the BIA.  On the same occasion, Sylvie Gauthier of CINN-FM sent us a note to be sent to all merchants inviting them to decorate their store for the carnival that will be held from February 8th to 17th, 2008.
7		Fall Banners. - Gérald G.  suggested to buy new fall banners, but before we order he will inspect the existing banners and decide if we need new ones.  After revision, Gérald confirmed that existing fall banners were still acceptable for this year, but that we should order new winter banners instead.
8		Benches. - Since there were unforeseen expenses for the Summer Festival (electric boxes), it was decided to cancel the order for new benches and re-submit the order next year.
9		Correspondence. - Letter from the Municipality:  Naming Sylvie Mousseau as executive member on the BIA. - Notre-Dame Hospital: Invitation to participate in the recruiting campaign for new health professionals: Members declined. - Direction Ontario (Newsletter and order form): Info. - Community Hall and Cooking Workshops (hall available for rent): Info. - Blachere Illumination: Info
10		Other subjects. - Mr. Doug Moses of Decorative Lightning and Site Furnishings (I.D.G.) did a presentation on street lamps and gave us a binder containing information about their products. -  Sylvie Mousseau informed members that the walk for breast cancer will be held in Hearst on September 30th.  The walk will begin at the CIBC and will follow on south side of Hwy 11.  All donations will be redistributed to those in need in the area. - Christmas Decorations: deferred to the next meeting. - Store opening hours: deferred to the next meeting. - Members thanked Danny Blanchette for the excellent work that he has done before and during the Summer Festival.  Danny confirmed that he is willing to do it again next year.  - We have received a thank you note from the "Comité des Médiévales de Mattice-Val Côté" for letting them install a table during the Festival.
11		Adjournment and next meeting. - The date for the next meeting will be determined later on.  The meeting was adjourned at 9:05 a.m.