Meetings

This page will contain the minutes of the BIA's last executive committee meeting, along with the agenda of the upcoming meeting a few days prior to said meeting. Meetings are held every first Thursday of the month.

The minutes of previous meetings will be available in the Archives section of the site.

The last BIA executive's monthly meeting was held on Thursday October 13th, 2005. Here were the subjects discussed:
 

Present: Mike Wilson, President Gérald Gaudreau Sylvie Otis Sylvie Leroux Colette Fortin Patricia Marin-Carrier Marc Dufresne, Council Rep. Daniel Sigouin, Resource Person Thérèse Lachance, Secretary

Absent: Estelle Mignault

Subjects discussed :
 

1		Opening - Agenda. - The meeting was declared open at 7:45 a.m.  The Agenda was Prop. by: G. Gaudreau, Supp. by: S. Otis; CARRIED.
2		Reports of the meeting held on September 1st, 2005. - Prop. by: S. Leroux, Supp. by: S. Otis; CARRIED.
3		Halloween. - This year, Halloween is on a Monday and, like previous years, downtown merchants will distribute candies to treat-or-treaters between the hours of 3:30 to 5:30 p.m.  By-law officers, OPP and Fire Department will be responsible for security on downtown streets.  Thérèse will confirm the times with Marcel Dillon.  An ad will be placed in the local newspaper to this effect.
4		Christmas Decorations. - Gérald is asking for the help of other Board members to do repairs to Christmas decorations which are stored at the Airport hangar.  Many members are interested.  It is suggested to do this on Sunday October 23rd at 1:00 p.m.  Gérald will call members to remind them.
5		Summer Festival - dates for 2006. - Dates for the 2006 Summer Festival have not been confirmed yet.  There is a possibility to hold the Summer Festival at the same time as either the Moose Festival or the H.O.G. event, but this is still to be confirmed.  The ad in the community calendar will thus contain only general information and no specific dates.
6		List of cheques from January 1st to September 19th, 2005. - Thérèse presented the list of cheques issued between January 1st and September 19th, 2005, for a total amount of $34,093.83.  Prop. by: S. Otis, Supp. by: C. Fortin; CARRIED.
7		Correspondence. - Contact Ontarois: A letter of invitation to Contact Ontarois, which will be held from January 18th to 21st, 2006 was received.  Lina Payeur will be invited to one of the next meetings to give us some information about Contact Ontarois. - "Réseau des événements et festival francophones et bilingues": A letter was received from the "Réseau des événements et festivals francophones et bilingues" inviting the BIA to participate in a network of suppliers for francophone festivals.  Francine Lecours will be invited to one of the next meetings to discuss about this network. - CIBC: A letter was received from CIBC informing us that, from now on, CIBC employees will do all their purchases through a Visa card.  The bank encourages merchants to acquire the necessary equipment to accept Visa cards.  Info. - The Business Centre: Due to a lack of participants, the workshop on "Sustainable Downtowns" was canceled and is postponed until spring 2006.  Info. - "Atelier des pionniers et pionnières du Nord":  A letter was received from "l'Atelier des pionniers et pionnières du Nord" asking if their was a possibility to offer a discount to their members when they make their purchases downtown.  Board members think that it is not the BIA's job to force a discount on downtown merchants, but that it is each merchant's decision to make. Thérèse or Mike will contact Mrs. Verrier on this.
8		Questionnaire on the 2005 Summer Festival. - Thérèse said that she had only received two questionnaires on the 2005 Summer Festival and she encouraged members to fill it out and bring it back to her office in order for her to compile results.
9		Other Subjects. - Brochure for motels and tourism purposes:  Thérèse presented a final version of the brochure and informed members that other revisions will be made before the brochure is sent for printing.  She will request a tender from Atelier du Nord-Est for printing, as they will have lower prices than with laser printing. - Request to borrow chairs from the BIA:  C. Fortin asked to borrow chairs from the BIA for personal use.  Board members agreed. - Flower boxes:  Gérald asked if members were interested to have more flower boxes made for the downtown area next summer.  Differed to next meeting. - Benches:  Gérald informed other members that the benches will be removed from the downtown area, by l'Atelier des pionniers et pionnières du Nord, as of next week. - ACR Project:  Daniel Sigouin would like to give a presentation on the ACR Project at the next meeting.  This item will be added to the next agenda.
10		Adjournment and next meeting. - The meeting ended at 9:00 a.m.  The next meeting will be held on November 3rd at 7:30 a.m.